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There are several reasons companies choose to begin making use of employee time clock software. The two most common are to make the payroll process much more efficient and to hold staff accountable for their time and attendance. Processing payroll is actually a labor and time intensive activity that contributes nothing to the bottom line of your business, and yet it is indispensable for keeping your business operating smoothly. Gathering timecards from a mechanical punch clock or collecting paper timesheets, adding up all the employee payroll hours with a calculator, applying different overtime rules, and converting the hours worked to decimal format for easier payroll entry all require a tremendous amount of time and effort, each single payroll period. Employee time clock computer software can aid consolidate or even eliminate most of these procedures. Employee time clock software program also increases worker accountability because each and every punch time is accurately and impartially recorded. This helps keep honest workers honest, and dishonest workers from stealing time when manually recording their hours worked on a paper timesheet. If you've come for the point exactly where you know you have to make a change in your time and attendance procedures, the hardest part sometimes is knowing where to begin. The following suggestions will help you get started making use of employee time clock computer software.

Take Advantage of Totally free Time Clock Software Trials Many time and attendance computer software vendors offer totally free time clock software trials. This is actually a great method to test different kinds of time and attendance systems without committing immediately to 1 particular solution. There are, however, a couple of things to be aware of that may affect your totally free time clock software trial. Make sure the software program you'll be evaluating is the fully functioning version in the computer software you'll be asked to buy. This will eliminate any surprises later because you'll be able to test all of the advertised features and reporting before making a purchase. The trial will also give you an opportunity to try out the time clock computer software vendor's support services and sources. The totally free time clock software trial may have a time limitation so make sure your testing is focused on the features you'll be utilizing the most.

Decide Where to Deploy the Time Clock Stations Once you've decided on the employee time clock software program that works best for your business, the next step is to decide how to deploy your time tracking stations. If you only have a handful of staff, then it may make sense to install the time clock software program on a stand-alone computer in a centralized and convenient location like the break room or main employee entrance. If you have a greater number of workers or you would like to take advantage of some of the a lot more advanced punch clock program features like the in/out board, then you may wish to network multiple computer time tracking stations together. This will provide you using the efficiency that comes from having multiple time tracking stations for workers to punch in and out from, plus it will allow managers to keep track of employees from the convenience of their own desks. Another option is to set up time clock software on all your employee computer workstations and have all staff clock in and out from their own personal punch clock. At this point, you should be ready to make a purchase because you'll know how numerous computers you would like to put a punch clock on, and how several users will be utilizing the time clock software program.

Complete a Payroll Cycle with Several 'Test' Workers Once you've installed the time clock software program on the appropriate computers throughout the organization, it really is time to start making use of it. Remember, you've already tested the features during your free time clock computer software trial so there shouldn't be any big surprises. A good thing to do is to run the new time and attendance program alongside the old one with several workers for a complete payroll cycle. At the end in the payroll period, you'll be able to compare the results and make any configuration changes before rolling the new method out for the rest of one's staff. Think of this as the 'fine tuning' stage. This is an important step and 1 you won't want to skip. This phase should allow you to finalize security and configuration settings based on the workflow of one's organization. For example, do you have to move the time clock to a more convenient location for staff or are the clock in rules too restrictive? This also allows you to work through different scenarios, like what to complete when a worker forgets to clock out, or how to handle requests for time off. Working through these issues when only a few employees are utilizing the new time and attendance program will save you a lot of headaches and hassles later because you won't be trying to deal with these issues when the entire staff is using the new method.

Listen to the Feedback of one's Workers The final step in successfully deploying employee time clock software is to listen for the feedback of one's employees. This is very important because it sets the tone for the rest in the office. Most workers will be resistant to change and scared of something new. Numerous times this fear takes the form of negative attitudes about the new software, especially if they've been taking advantage of a paper timesheet method. These attitudes could be contagious so it really is important to get them under control early on. It really is a good idea to seriously consider the feedback of those who are utilizing the time clock on a day-to-day basis because now is the perfect time to update processes or make justified changes to your business rules. What are the points of friction? Employees who are asked to participate in the process are much much more likely to have a positive experience with the proposed changes and champion the new program for the rest of the staff.

Having a strategy to get started can make the distinction between a successful time and attendance implementation and a single that is plagued with obstacles and resistance.

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